Library GiftsThe Library welcomes gifts of books and manuscript materials that fall within the scope of its collecting activities. These gifts are intended to enrich the Library’s collections and the donations frequently serve to preserve the memory of someone connected to the College.
The same criteria used for the purchase of new materials are applied when gifts are reviewed. In both cases, the decision is based upon the demands, present and anticipated, of the College’s programs of teaching and research.
Gifts of materials are accepted by the Library with the understanding that, once received, they are owned by the College. The Library reserves the right to determine their retention, location, cataloging treatment and other considerations related to their use or disposition. Only the College Librarian, the Director of Collection Services, or the Special Collections Librarian may accept materials on behalf of the Library.
- Types of gifts welcomed. The Library accepts gifts of books and other materials that will enhance the strengths of its collections. Of particular interest are scholarly items with research value that are in good physical condition. The library is unable to accept archeological artifacts or individual leaves from multi-leaved manuscripts. Papers and manuscript materials would normally have an important connection to college history, curriculum, or research interests. Materials which fall outside the Library’s collecting policy and which are not generally accepted include outdated textbooks, popular journals, and unnecessary duplicates.
- How to make a donation. Anyone interested in donating materials to the Library should contact Dena Hutto, College Librarian at (503) 777-7572, Xan Arch, Director of Collection Services at (503) 777-7552, or Gay Walker, Special Collections Librarian at (503) 777-7782, who will discuss the materials with the donor and indicate whether or not the gift would be of value to the Library. In order to help make such a decision, a list of the items to be donated is very useful. In addition, the gift may have to be examined. If necessary, transportation of materials can be arranged after the gift has been reviewed and accepted.
- Appraisals. An employee of the College legally cannot provide an appraisal of the gift’s value. Donors who wish to review the guidelines for determining the value of their gift for tax purposes should consult their tax adviser and refer to Internal Revenue Service Publication 526, Charitable Contributions, and Publication 561, Determining the Value of Donated Property. Generally, a gift of property with a claimed tax deductible value of $5,000 or more will require a qualified appraisal from a qualified appraiser. In this case, the filing of IRS Form 8283 is also required. The following College staff members are available to assist you with your IRS Form 8283 filings: Kathy Saitas at (503) 777-7759. Please note that the cost of a qualified appraisal is borne by the donor, but may, in certain circumstances, be tax deductible.
In the case of gifts too small to warrant appraisal costs, the Library can suggest resources that the donor can use to determine the tax deductible value of a gift.
- Other donations. Donations of funds to support the Library’s general acquisitions or for the purchase of materials in a particular subject field are welcomed. Information on making such a contribution is available from Reed’s Director of Development, Jan Kurtz, at (503) 777-7578.
Dena Hutto, College Librarian firstname.lastname@example.org (503) 788-7572
Xan Arch, Director of Collection Services email@example.com (503) 777-7552
Gay Walker, Special Collections Librarian firstname.lastname@example.org (503) 777-7782
Information about gifts and taxes:
Kathy Saitas, College Relations email@example.com (503) 777-7759
Information about other donations:
Jan Kurtz, Director of Development firstname.lastname@example.org (503) 777-7578